Jobs

Senior Finance and Admin Officer

The Senior Finance and Admin Officer works closely with Finance and Admin Manager to ensure timely and correctly coding of QuickBooks Data entry, timely payment to supplier, petty cash management, timely donor report preparation, monthly budget tracking preparation, payroll preparation, and timely NSSF and taxes payments. Additionally, he/she will responsible for all bank activities, make any adjustment of error transactions, and completes other tasks requested by Finance and Admin Manager and Executive Director/Editor-in-Chief.

Key Responsibilities:

A. Finance Tasks (80%)

1. Voucher preparation and payment

• • Prepare all vouchers of payment, receipt, advance, settlement, and journal entry
  • Ensure completeness of supporting documents of vouchers and fully compliance with ODC’s policies and procedures
  • Review digitized vouchers for completeness and reasonable ordering
  • Ensure timely payments to suppliers, consultants, for taxes, NSSF and others
  • Scan all the completed vouchers and save in shared drive

2. QuickBooks data entry 

• • Update customer/job and class list of all new approved budgets and revised budgets
  • Ensure sufficient financial supporting documents for transactions
  • Ensure the correct coding and information on vouchers (payment, receipt, advance, settlement, and journal)
  • Ensure well-organized standard description and transaction records in QuickBooks
  • Conduct bank reconciliation in QuickBooks
  • Export monthly financial reports from QuickBooks and timely sending to FAM for review
  • Make any adjustment when requested by FAM

3. Banking transactions

• • Prepare documents for open & close of ODC’s bank account (if required)
  • Ensure correctness of staff provident fund on reconciled spreadsheet
  • Submit relevant documents to bank for any update
  • Collect bank statement and credit advice

4. Taxation

• • Prepare timely tax reports in E-filing platform
  • Prepare and ensure sufficient supporting documents for taxation payment
  • Stay up-to-date on new regulations from General Department of Tax (GDT)

5. Finance reports and budget

• 1. Financial reports
     • Collect and prepare monthly bank reconciliation reports of all bank accounts
     • Assist FAM in financial report preparation to donors (maximum 03 donor reports)
     • Assist FAM in reviewing financial report of implementing partners
     • Handle financial matters with CamboJA, CIPL, and YEAP under FHI360-CSS project
  2. Budget support and tracking
     • Assist FAM in preparing budget proposal in response to potential calls
     • Prepare monthly budget tracking after month-end closing
     • Assist FAM in budget modification

6. Audit support

• • Ensure the financial supporting documents are well prepared for auditing period
  • Assist in scanning and finding required documents from auditor for both project and global financial audits
  • Double check all required documents by auditor before submitting to FAM for final review
  • Respond to any relevant questions raised during the audit period
  • Do other related tasks as requested by FAM

B. ADMIN and HR Tasks (20%)

• • Ensure sufficient supporting docs for payroll payment
  • Ensure correct information and accurate donor allocation
  • Prepare payroll on a timely manner and submit to FAM for review
  • E-banking payroll transfer to each staff bank account (02 times per month)
  • Check admin and procurement documents submitted by Admin Assistant
  • For any urgent case, support the Admin Assistant on cash advance and settlement of project’s events (workshop, training, meeting, and others)

Qualification requirements:

• • A university degree in accounting/business management or an internationally recognized certification in accounting or equivalent
  • At least two years’ experience in accounting and administrative work
  • Donor experience is a plus
  • Experience in e-filing taxation platform and NSSF payment system
  • Experience with QuickBooks accounting system
  • Working knowledge of English language
  • Good at task management and communication with relevant people
  • Good knowledge of MS Word and MS Excel
  • High commitment to the task assigned
  • Understanding of NGO financial matters

Application Information

Interested candidates should submit a cover letter with salary expectation and a detailed CV with at least two referees, by using the contact details below:

• • Deadline for submitting applications is on April 25, 2024 at 5:00pm Phnom Penh time.
  • Email Subject of the application: Senior Finance and Admin Officer
  • Applications will be accepted by email ONLY: recruitment@opendevcam.net
  • Only short-listed candidates will be contacted.
  • ODC does not discriminate on the basis of ethnicity, race, age, gender, or sexual orientation.

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